Effective Date: 1 October 2026
Al Huda International School ("School", "we", "our", or "us") operates the Al-Huda Intl. School mobile application ("App") and the associated school management and ERP services available through our website.
This Privacy Policy explains how we collect, use, store, protect, and manage information when students, parents/guardians, teachers, and other authorised users use the App and related School services.
By using the App, you acknowledge the practices described in this Privacy Policy.
1. Information We CollectThe information processed through the App depends on the user's role and the School services being used. This may include:
Student InformationWe may process information relating to students, including:
Student name
Admission/enrolment number
Class and section
Academic information
Attendance records
Examination and assessment information
Marks, grades and results
Assignments and academic activities
School notices and communications
Information relating to school activities and events
Other information maintained by the School as part of the student's educational record
Parent/Guardian InformationWhere applicable, we may process:
Parent or guardian name
Contact number
Email address
Relationship with the student
Information required for communication with the School
Account and Login InformationThe App may require users to log in using credentials provided or managed by the School.
Login information is used to authenticate authorised users and provide access to services and information appropriate to their role.
School and Administrative InformationThe App may provide access to school-related information such as:
School announcements and notices
Academic schedules
Examination information
Attendance
Assignments and homework
Fee-related information
Events and activities
Other educational and administrative services provided through the School's ERP system
2. How We Use InformationWe use information processed through the App for legitimate educational and school-management purposes, including:
Providing access to School services
Managing student academic records
Maintaining attendance records
Providing examination and assessment information
Communicating notices and announcements
Providing assignment and homework information
Providing information about School activities and events
Providing fee-related information where applicable
Authenticating authorised users
Managing user accounts
Responding to parent, student, and user enquiries
Maintaining the operation and security of the App and ERP services
Complying with applicable legal and regulatory requirements
We do not use student information for advertising or personalised advertising.
3. School ERP IntegrationThe App is integrated with the School's ERP and related services available through alhuda.in.
The App may communicate with the School's servers to retrieve, display, update, or otherwise process information required to provide authorised School services.
Access to information is controlled according to the user's role and permissions.
4. Children's PrivacyAl Huda International School provides educational services to children and recognises the importance of protecting children's personal information.
Student information is processed for legitimate educational, administrative, communication, and School-management purposes.
We do not use children's personal information for advertising or personalised advertising.
The App does not require precise location information for its core functionality, and we do not intentionally collect precise device-location information through the App.
Access to student information is restricted to authorised users according to their role and relationship with the School.
Parents or legal guardians may contact the School regarding information associated with their child and may request correction, account deletion, or other appropriate action, subject to verification and applicable record-keeping requirements.
5. Information SharingWe do not sell, rent, or trade personal information.
Information may be accessed or disclosed where reasonably necessary to:
Provide educational and administrative services
Operate and maintain the App and School ERP
Enable authorised School staff to perform their responsibilities
Provide necessary technical or infrastructure services
Comply with applicable laws, regulations, legal processes, or lawful government requests
Protect the security, rights, or safety of students, parents, staff, users, or the School
Any service provider used to support the App or ERP is expected to process information only for legitimate operational purposes and in accordance with applicable requirements.
6. Push NotificationsThe App may use notifications to provide important School-related information, including:
School announcements
Academic updates
Attendance-related information
Examination information
Assignment reminders
Event information
Other important School communications
Notifications are used for School-related communication and are not intended for advertising.
7. Financial and Fee InformationWhere the App provides access to fee-related information, the App may display information maintained by the School's ERP.
If payment functionality is provided through an external payment service, payment processing may be subject to the terms and privacy practices of that payment provider.
The School does not intend to collect or store complete payment card information through the App unless specifically required by an authorised payment-processing service.
8. Location InformationThe App does not require precise location services for its core functionality.
We do not intentionally collect, track, or transmit precise device-location information through the App.
9. AdvertisingThe Al-Huda Intl. School App does not contain advertisements.
We do not sell personal information to advertisers and do not use student or parent information for targeted or personalised advertising.
10. Data SecurityWe take reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, misuse, alteration, disclosure, or destruction.
Information is handled through the School's authorised systems and services for legitimate educational and administrative purposes.
Although we take reasonable measures to protect information, no electronic system, transmission, or storage method can be guaranteed to be completely secure.
11. Data RetentionWe retain information for as long as reasonably necessary to provide School services and to fulfil legitimate educational, administrative, legal, regulatory, accounting, and record-keeping requirements.
When information is no longer required for legitimate purposes, it may be deleted, anonymised, or securely disposed of in accordance with applicable requirements.
Certain student and educational records may need to be retained by the School even after an App account has been deleted or deactivated.
12. Account Deletion and Data Deletion RequestsParents or legal guardians may request deletion of a student's account associated with the Al-Huda Intl. School App.
Because the App is connected to School records and is used by young students, account deletion is handled by the School rather than being performed directly by the student through the App.
A parent or legal guardian may submit an account deletion request through the Account Deletion Request page available on the School's official website.
The account deletion request form may be provided using Google Forms, a third-party form service. The information submitted through the form is used for the purpose of receiving, verifying, and processing the account deletion request.
The School's account deletion request form collects basic information necessary to identify the relevant student account, including:
Admission Number
Student Name
Parents or legal guardians may also submit an account deletion request directly by email at:
info@alhudais.in
Upon receiving a request, the School may verify the identity of the requester and their authority to make the request.
After verification, the School will process the request from its end and delete the relevant App account and associated personal information where deletion is applicable and legally and operationally permitted.
Some information may be retained where necessary to fulfil legal, regulatory, educational, security, or legitimate School record-keeping obligations.
Account deletion may result in the loss of access to App services associated with the deleted account.
13. Access and Correction of InformationParents/guardians and authorised users may contact the School if they wish to:
Request access to applicable personal information
Request correction of inaccurate information
Raise a privacy concern
Ask questions regarding the handling of their information
Request deletion of an applicable App account
Requests can be submitted to:
info@alhudais.in
The School may verify the identity and authority of the requester before processing such requests.
14. Third-Party ServicesThe App may use certain technical services, software components, or infrastructure providers required to operate features of the App, provide notifications, maintain connectivity, or support the School's technology systems.
The School may also use Google Forms or other third-party services to receive specific requests submitted by users, including account deletion requests.
Information submitted through such third-party services is used for the stated purpose for which it was submitted and may be subject to the third party's own terms and privacy practices.
Where third-party services process information on behalf of the School, such processing is intended to be limited to what is necessary for the relevant service.
The School does not authorise third-party service providers to use student information for advertising purposes.
15. User ResponsibilitiesUsers are responsible for keeping their login credentials confidential and should not share their account credentials with unauthorised persons.
If a user believes that their account has been accessed without authorisation, they should promptly contact the School at info@alhudais.in.
16. Changes to This Privacy PolicyWe may update this Privacy Policy from time to time to reflect changes in the App, School services, technology, or applicable legal requirements.
Any updated version will be published through the School's official website or other official School communication channels.
The Effective Date at the beginning of this Privacy Policy will indicate when the policy was most recently updated.
17. Contact UsIf you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact:
Al Huda International School
Email: info@alhudais.in
Website: alhuda.in
Al Huda International School is committed to protecting the privacy and security of students, parents, teachers, and other authorised users of the Al-Huda Intl. School application.